Tips to Help You Take Control of Your Time/5大效率时间管理方式

[vc_row type=”in_container” scene_position=”center” text_color=”dark” text_align=”left” overlay_strength=”0.3″][vc_column column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ width=”1/2″][vc_column_text]Tips to Help You Take Control of Your Time

These days it seems like everyone is always busy and constantly hard pressed for time. I can empathise with this. If you have read Mon Space Group’s company profile, you will realise that we are incredibly ambitious, and our business efforts venture into many different sectors. As the CEO that looks over so many operations, time management is one of the skills that I had to master.

For all of you out there who wish you can do more with your limited time, here are my best tips. They’ve worked for me, and perhaps they will for you as well.

1. Start with a daily plan.

Peter Bregman, author of the bestselling time management book 18 Minutes, advises to start our day with making a to-do list before doing anything else. We are often so busy with checking emails, returning calls and managing problems in our company that its very easy to lose track of priorities.

By taking a step back and looking at the big picture, you can set priorities for your day. Rather than feeling stressed by a list, try to feel empowered. Try to start off with smaller, easier tasks to start the momentum, and as you complete those tasks you can get ready for the bigger things. Bregman puts it this way: what can you realistically accomplish that will further your goals and allow you to leave at the end of the day feeling like you’ve been productive and successful?

2. Learn to say “no”

The more successful you are, the more likely you will be getting many invitations or requests to events, projects, and collaborations. But the reality is you can only do a limited amount of things well. By learning to politely decline invitations, you will be able to keep your workload within a reasonable amount, focus on only the important things, and make sure you do them well. To me, time is a resource way more valuable than money, and we should learn to be careful with where we invest our time.

3. Delegate your work

Delegation skills may be one of the most neglected skills in management. This is unfortunate, because supervisors who do not delegate effectively often get caught up with work that could be handled just fine by others. They end up being too busy to connect with people, too busy to plan, too busy to lead and too busy to think big.

The most common reason for not delegating is the fear that the task won’t be done correctly. The truth is, as long as you do not start delegating, your employees would never have the chance to learn how to do things right. Besides piling on unnecessary work onto yourself, you are also not effectively training those who work with you. My golden rule is: if someone else can do the task 80% as well as you can, delegate it.

4. Go off the grid

Email and office interruptions are often huge distractions that kill time management. You set out to accomplish a goal and a sudden influx of messages and emails distracts you from what you are doing, leaving you frustrated and often less productive.

Here’s a lesson I learned over the years: when you have important, thinking work to do, get away from your desk. Alternatively, you can go to a quiet room, a coffee shop, or even step outdoors. Being away from your desk for an hour or so won’t cause you to miss much, and the efficiency you gain can be remarkable.

5. Embrace waiting time

As I often travel in between meetings and conferences, there is plenty of my time that is spent commuting—especially when travelling during peak hours in the insane Kuala Lumpur traffic. This is also why I’ve learned to embrace waiting time. I used to dread the trip between one place to another. Now, I fully utilise these time slots to be productive, such as writing a blog post, reviewing a proposal, or replying an email. In fact, I am editing this post as I am travelling to my next meeting!

Time management is not a complex thing to learn, but it does take a lot of practice and discipline. To all the readers of this blog, I hope the tips above helps you in one way or another. May you master this important skill and live life to its fullest!

References:

https://ithinkbigger.com/80-percent-rule-delegate/
http://www.forbes.com/sites/peterbregman/2011/11/07/an-18-minute-plan-for-managing-your-day-2/#1200d8b52f65
http://money.usnews.com/money/blogs/outside-voices-careers/2010/09/28/30-savvy-time-management-tips-and-tricks [/vc_column_text][/vc_column][vc_column column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ width=”1/2″][vc_column_text]觉得时间不够?5大效率时间管理方式

 曾经出席过一场职业研讨会,犹记得当时主讲者在研讨会尾声问场的观众一个问题:“你们当中谁想进修英语?”

在场的观众几乎都不约而同的举起手,这时主讲者问了其中一位举手的观众:“你打算今天回去学习英语吗?”

观众想了想,说没有,接着主讲者再问;“那么你打算这个星期计划学习英语?”,该观众的答案依然是否定的。主讲者再接再厉问:“那这个月打算学习吗?”,观众的答案是“没计划”。

这样的情况其实都曾发生在你我身上,我们明明立下那么多目标,但却很少付诸于行动,我们的理由通常是“太忙了,没时间”。

作为一位企业领导人,我每天都必须面对繁忙的行程,面对庞大的工作量,同时我还必须兼顾我的家庭,而制定有效的时间管理对我而言是非常重要,因为我深信有效的时间管理为“成功之母”,我们要做的不是“花用”时间,而是“投资”时间,有效的提高时间运用的效率,用更少的时间做更多的事。

若你是工作与生活忙碌、每次都想好好利用时间却苦无对策的朋友,我想与你们分享最简单的时间管理法,让你取得成功的入门资格。

 

1.To Do List展开你一天的工作

《关键18分钟:最成功的人如何管理每一天》作者彼得.布雷格曼(Peter Bregman) 在其著作中劝勉大家一定要每天制作一份To Do List(待办清单)。每一天上班,我们的时间就被查看邮件、联系顾客以及应付工作上各种状况给塞的满满,导致我们无法衡量工作优先权,结果许多事情都卡着无法进行。

制作一份待办清单非常重要,如果你觉得写满文字的清单让你倍感压力,你也可以选择以图表的方式来制作待办清单,先从最简单、最容易解决的事情开始着手处理,循序渐进的再完成需要花费很多心思的大事。

 

 全球著名商业3C战略管理学家大前研一(Kenichi Ohmae)曾经研发一套有效的时间管理策略“SAP”——S(schedule)是计划、A(action)是执行、P(performance)是绩效评估。首先列出必须做的事,然后拟定计划,接下来付诸行动,最后再做评估成效,每天如此认真的执行你的待办清单,相信你的工作效率会事半功倍!

 2.懂得说“不”

当你越成功,你将会有更多的机会得到许多活动、企划或是合作邀请,而事实上你也只能选择性接受邀约,若你真的都接受这些邀约,相信我,你的工作量将会直线暴增!

学会礼貌性的拒绝邀请,可以使你的工作量保持在一个合理的范围内,最重要的是,能让你专注在最重要的事情上,并发挥效率将它完成。

 

3.适当的委派工作

许多主管都会面临一个问题:待处理的事情太多,忙得焦头烂额,但你的部属却像没事做?如果是,你应该监视你的“委派”任务的方式了。

其实,很多时候并不是部属太空闲,而是主管都有一种通病:对部属没有信心,常担心他们无法顺利完成工作。

在这样的观念作祟下,主管会自己承揽大小事务,忙得团团转,结果导致无法规划工作,工作效率变低,更严重的是,主管还会因此剥夺了部属的工作,导致部属没有发挥空间,整体上将影响整个团队的发展!

我本身认为当你估量部属能做到你的80%的话,我就会非常放心将工作指派给对方,让部属也有发挥的机会!

 4.休息一下吧

永无止尽的电邮打断了办公的专注,尤其当你已经规划好今天的工作目标,但电邮却不断涌进,导致你必须先搁置工作回复满满的电邮,导致你很沮丧,觉得没有什么动力工作。

这样的情况对上班族而言是常有之事,我本身的应对方式是给自己一点点放松的时间。你可以选择走出办公室、待在一个安静的房间、或是步行到临近的咖啡买杯咖啡提神。千万别因为离开办公室到外面透透气是一件很罪恶的事,暂时放松脑袋对你接下来的工作效率绝对有着很大帮助。

5.善于零碎的时间能提高工作效率

通勤或拜訪客戶等交通時間看似微不足道,但若能好好利用,可大幅提升工作效率。每天為自己設定一個明確的題目,例如:如何為新商品擴展市場?等在工作上遇到的困難,比起坐在辦公室裡苦思冥想,利用零碎時間思考顯然有效率的多了!

出外开会或是出席活动等交通时间看似微不足道,但若能好好利用,可大幅度的提升效率。例如,我经常会在交通尖峰时间外出公干,塞车的零碎时间也是我办公的好时段,我可以在这短短的时间内向者如何为新商品扩展市场、写部落格、快速审阅企划书或是回复电邮,就像此篇文章就是我在赛车时间成稿的!

出外开会或是出席活动等交通时间看似微不足道,但若能好好利用,可大幅度的提升效率。例如,我经常会在交通尖峰时间外出公干,塞车的零碎时间也是我办公的好时段,我可以在这短短的时间内向者如何为新商品扩展市场、写部落格、快速审阅企划书或是回复电邮,就像此篇文章就是我在赛车时间成稿的!

其实时间管理并不是一件难学的事,关键在于你有没有纪律以及恒心去维持。如果你此刻正饱受时间不够用的痛苦,先别归咎杂务太多(会议、电邮、饭局等),而是思考自己过去的工作习惯,只有彻底摆脱没有效率的工作习惯,才是创造更多时间的开始。[/vc_column_text][/vc_column][/vc_row]

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